Creating a Cross-Tab Report


A cross-tabulation (or "cross-tab") report is one that summarizes information in your database. It's laid out in a grid, with rows representing one "fact" (for example, country, date, or salesperson), columns representing another, and the intersection of rows and columns containing the summarized information. It's similar to a PivotTable in Microsoft Excel. In fact, you can output a cross-tab report to an Excel PivotTable if you want to do additional analysis of the data in Excel.

For example, you may want to see a breakdown of your sales by country and product. In this case, the rows would be the different countries your customers are in, the columns would be the product names, and the cell at the intersection of a specific row and column would be the total sales for that product in that country.

To create a cross-tab report, select at least three fields you want to appear in the report, and then select where each field goes. A row field is one that has each different value appear in a row in the report. A column field is one that has each different value appear in a column in the report. A data field is one that's summarized and placed in the cells at the intersection of rows and columns.

Here are some notes about how cross-tabs work:

To create a cross-tab report, follow the steps in the Creating a Report topic. The Cross-Tabulation Wizard shown below appears.

You can resize the Cross-Tabulation Wizard window by clicking the lower right corner of the window and dragging until the window is the desired size. Stonefield Query remembers the size and position of the Cross-Tabulation Wizard and restores it the next time you run it.