The options in this step are:

• Table: a drop-down list that displays the names of the tables you can select fields from.

• Available fields: a list containing all reportable fields from the table shown in the Table list that have not already been selected.

• Selected fields for this report: a list showing the fields to be included in the report, with the table the field is from shown in parentheses. Fields in this list may be moved up and down to change the order in which the columns are printed on the report; to do this, click the button in front of the field to move and drag the button up or down in the list. Note that fields containing blank values are automatically removed from a particular label. For example, if you select two address lines and many records have a blank Address Line 2, there won't be a blank line when the labels print; the lines below Address 1 move up automatically.

• Add: selecting this button adds the selected field in the Available list to the Selected list. You can also add the field by double-clicking it in the Available list or selecting it and pressing Enter. The field is removed from the Available list. Note: if you select a field from a table that is not related in any way to the other tables involved in the report, you will get a warning message.

• Add all: selecting this button adds all fields from the selected table to the Selected list.

• Remove: selecting this button removes the selected field from the Selected list. The field is added to the Available list (although you may not see it if the table the field is from is not the selected table).

• Remove all: selecting this button removes all fields from the Selected list, and adds them to the Available list (although you only see those fields from the selected table).

• Advanced: click this button to customize how the report runs.

• Values: displays a list of the unique values in the field selected in the Available list. This is handy if you're not sure what data a field contains.

• Properties: selecting this button displays the Properties dialog. You can also display this dialog by double-clicking the field in the Selected list or by selecting it and pressing Enter. This dialog allows you to specify how the field is formatted.

Another option may appear if you've used the Analyze Database function in the Tools menu: Show only favorites. Turn this option on to show only those tables and fields that contain meaningful data. Turn it off again to show all tables and fields.
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