Many of the functions in the File menu act the same as clicking the equivalent button in the toolbar of the Reports Explorer. For example, the Edit function in the menu is the same as the Edit button in the toolbar.The following functions appear in the File menu:
- New Report: this function creates a new report. The shortcut key for this function is Ctrl+N.
- New Folder: this function creates a new folder. The shortcut key for this function is Ctrl+O.
- Copy: copies the selected report.
- Edit: edits the selected report. The shortcut key for this function is Ctrl+E.
- Rename: allows you to rename the selected report or folder. A box appears around the report or folder name and you can type a new name. Press Enter to save the new name or Esc to cancel any changes. The shortcut key for this function is F2, the same shortcut key used in the Windows Explorer to rename a file.
- Delete: deletes the selected report or folder.
- Open Company: allows you to select the company to run reports for. This function is only available if you have more than one company available.
- Refresh Reports List: if someone else on your network adds, renames, or removes a report, that change won't appear in your list until the next time you run Stonefield Query. To update your list immediately without having to exit and restart, select this function. The shortcut key for this function is F5, the same shortcut key used in the Windows Explorer to refresh its list.
- Import Reports: to add a report someone else created to your list of reports, choose this function. It displays a dialog from which you can select an SFX file (Stonefield Query import file) or SFQ file (older format Stonefield Query import file) to import. To import several reports at the same time, select the first file to import, then hold down the Ctrl key as you select the other files.
- Export Report: this function allows you to send a report to someone else. Select the desired report, choose this function, and then enter the name of the export file to create. It is automatically be given an SFX extension. You can then send this file to someone else (by attaching it to an email message, by copying it to a diskette, etc.) and they can use the Import function to add it to their list of reports.
- Export All Reports: use this function to export all reports at once.
- Preview: previews the selected report on the screen.
- Print: prints the selected report. The shortcut key for this function is Ctrl+P.
- Print Setup: displays the Printer dialog, from which you can select the desired printer to send reports to.
- Exit: exits Stonefield Query.